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World Clock Meeting Planner

About this World Clock Meeting Planner

This advanced world clock meeting planner is designed to simplify scheduling across multiple time zones. Unlike basic converters, this tool allows you to visualize a 24-hour timeline for all participants simultaneously. You can set specific date ranges, define meeting durations, and even set up complex recurrence rules (e.g., "every Monday and Wednesday"). This makes it the perfect time and date meeting planner for coordinating single events or a recurring series.

How to Use the Meeting Planner

  1. Set Your Date Range: Start by choosing your "From" and "To" dates. This tool can plan for a single day or a multi-week period.
  2. Define Recurrence: Use the "Repeat" dropdown to define when the meeting occurs. You can choose "Every Day," "Weekdays," or "Custom Weekly" to select specific days that exist within your date range.
  3. Set Your Base Location: The planner automatically detects your location to use as the base city. You can keep this, or click 'Change' to set a different one.
  4. Add Participant Locations: Use the "+ Add City" button to add all other participant locations.
  5. Set Meeting Duration: On the first city's row, find the "Duration" input and enter the meeting length in minutes (e.g., "60"). The timeline handle will expand into a blue block representing the meeting's full duration.
  6. Find the Best Time: Click and drag the blue handle (or the entire duration block) to find a time. The timelines for all other cities update instantly. Look for a slot that fits everyone's working hours (the brighter, shaded "daytime" area).
  7. Export Your Event: Once you find the perfect time, use the "Export Event" buttons to add it directly to your Google Calendar, Outlook, or download a .ics file for other calendar apps.

Frequently Asked Questions (FAQ)

Q: Are my added cities saved?

A: Yes. Your list of cities is automatically saved in your browser's local storage. When you return to this page, your list will be waiting for you.

Q: Does this tool account for Daylight Saving Time (DST)?

A: Yes. As a comprehensive time and date meeting planner, all calculations use IANA time zones, which automatically account for DST changes. The tool will even show a warning if a DST change occurs within your selected date range.

Q: How do the new date and recurrence options work?

A: These features allow you to plan for the future. For example, you can set a range from next Monday to next Friday and choose "Repeat: Weekdays". The tool will then show this rule on each city's timeline. When you export (especially to CSV), it will list all 5 valid meeting dates.

Q: How does the "Duration" input work?

A: By entering a duration (e.g., "60" for 60 minutes), the timeline handle expands into a blue block representing the meeting's length. When you drag this block, you are moving the meeting's start time. The end time is calculated automatically and displayed next to the start time.

Q: What do the shaded areas on the timeline mean?

A: The brighter, shaded area indicates typical daytime hours (7 AM to 7 PM / 07:00 to 19:00). This is a visual guide to help you avoid scheduling meetings too early in the morning or too late at night for participants.

Q: What does the "Change" button on the first city do?

A: The tool automatically detects your location to use as the "base" city. The "Change" button gives you the option to override this and set any other city as your base or reference point.